A read-me file helps relatives understand an archive without needing the person who assembled it. Write it in plain language and use a broadly readable format.
A practical way to begin
Explain what the collection contains and which folder to open first.
Describe the naming system and where captions or transcripts are stored.
Name the archive contact and summarize the agreed sharing restrictions.
Include a dated note about backups and how to report corrections.
For example
A short text file can explain that originals are untouched and that smaller copies in the sharing folder are intended for everyday viewing.
What to avoid
Avoid including account passwords or private recovery codes. Explain how to contact the owner rather than distributing credentials with the archive.
Should I keep the original material?
Yes. Keep an untouched source and work with copies. A finished album, transcript or edited video serves a different purpose from the original material. Check that your saved copies open, and keep important context such as names and dates alongside them.
Related family guides
A personal keepsake, if it fits your plans
If you decide to turn a selection of family photos or videos into a physical keepsake, you can explore Forever Orb. Keep the original files and a separate backup; a display gift is not your archive.
