A review of shared access helps keep family memories within the intended circle. Check actual permissions rather than relying on an old list of recipients.
A practical way to begin
List the folders, albums and services used for sharing, including public or anyone-with-link access.
Review named viewers, contributors and administrators with the collection owner.
Remove access that is no longer wanted and check that intended relatives can still open their copies.
Record the review date and update the archive's contact or handover note.
For example
A project folder may still allow former contributors to edit the main collection even after the finished album has been delivered.
What to avoid
Avoid deleting accounts or files as part of a permission review without a separate plan. Confirm ownership and backups before making broader changes.
Should I keep the original material?
Yes. Keep an untouched source and work with copies. A finished album, transcript or edited video serves a different purpose from the original material. Check that your saved copies open, and keep important context such as names and dates alongside them.
Related family guides
- What Is a Keepsake Gift? Meaning and Personal Ideas
- How to Choose a Family Memory to Preserve Each Month
A personal keepsake, if it fits your plans
If you decide to turn a selection of family photos or videos into a physical keepsake, you can explore Forever Orb. Keep the original files and a separate backup; a display gift is not your archive.
